Printer Repair
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Overview
Why Printer Maintenance Services Are Important
A printer’s maintenance procedures are required because they are complex electromechanical devices. As with any other sophisticated equipment, the expected lifetime depends on the care and quality of the services you perform on them. With many moving parts and electronic components, failing to conduct a regular printer service can lead to you ending up with catastrophic failures. Some parts of a printer can be too expensive or complex to replace, requiring you to substitute the entire machine.
Printing Maintenance Services Can Help Increase the Life of the Printer
The specific type of printer service or maintenance that’s required depends on the type of unit and its current age. Manufacturers provide detailed maintenance procedures (required at regular intervals) ensuring the product continually perform as expected. Failing to do so can void warranties, cause breakdowns, and increase the amount of
downtime exponentially.
In-house technicians can carry out these procedures, but with the complex technology currently included in modern machines, they will probably require specialist training from suppliers or manufacturers.
The Main Causes of Failures for Modern Printers and Copiers
The Dreaded Paper Jam
Paper moves through the printer by way of mechanical rollers and grips. Slight changes in the alignment and balance of this equipment will alter the course of the paper. A small bump on a roller or a coupling that vibrates could mean the paper no longer exits along the desired path. Adding more “paths” to the unit to cater for different paper sizes or medium types increases the opportunities for failure drastically. Regularly servicing on the unit will ensure you face fewer jams.
Mechanical Failure due to Dust Build Up
Dust is the enemy of most mechanical and electrical devices. As it builds up on the components, it can either create a misalignment of the rollers, or small short circuits on the electronic circuit boards. In both cases, simply keeping the unit clear of dust will save a lot of time doing unnecessary troubleshooting.
Head Leaks and Blockages
Ink builds up on the heads of inkjet printers. They create streaky prints or complete gaps in the output. Once again, cleaning them regularly (also using the built-in head cleaner functions) will prevent this from happening.
Driver or Software Failures
With software upgrades to the rest of the IT infrastructure, drivers can become incompatible with the units. As the OS drives the printing and scanning tasks, driver compatibility remains an important check regularly required.
Additionally, with the newer printing units currently on the market, there are opportunities for malware or viruses that can infect the entire office network.
Manufacturers will improve their device security that includes backward compatibility with older machines.
Updates to the machine software are patched as and when they become available. Making sure you are running the latest software for your device doesn’t just ensure it works optimally, it also ensures the device is clean from viruses and safe to use by anyone in the office.
Ways to Ensure Limited Downtime and Smooth Printing Operations
Regular printer maintenance will increase your return on investment from the device. Using the right tools and chemicals are vitally important.
Things to keep in mind when performing services are:
The Chemical Cleaning Solution Used
Most printer cleaning solutions are Isopropyl Alcohol-based. This is because the solutions dry quickly and easily removes buildup from internal guides, rollers, and separation pads. Also, take care not to apply any liquids to components that don’t require it.
The Cloths and Towels
Use only lint-free cloths when cleaning and servicing the unit. You can use anti-static fabrics too, which will remove the chance of dust collecting after the cleaning process. The primary reason is not leaving any additional material behind after the maintenance process is completed.
Dust Removal
You should also opt for vacuuming the internals of the unit instead of using a blower. Spreading the dust around the machine will inevitably cause additional problems, as it will accumulate in unreachable areas.
Scheduling your Maintenance at the Right Time
Conducting printer maintenance takes time during which the printer won’t be operational. The downtime will be especially long if you’re carrying major maintenance activities. You can prevent unnecessary disruptions by scheduling the required maintenance tasks for periods of reduced office activities. Most offices slow down during the summer period, making this the perfect time to address any issues and repairs required on your printing units.
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FAQ’s
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What is the solution to “Gmail storage is full” ?
A lot of us have run into storage issues on our Gmail account. There have been times we have received a notification stating the storage of Gmail account is full and mails need to be deleted in order to receive new ones. Google provides users with a total of 15GB storage for free, this is the storage for Drive files, emails, WhatsApp backups, among others. Google forums are filled with queries related to storage full issues and two answers get repeated a lot. First, to purchase additional cloud storage from Google and the second is to clean up some space to accommodate new mails.
To buy additional storage you will need to select the amount of storage you want and add your credit card details to make the purchase. After doing this once, Google will set up a recurring payment from your account and you will get additional space until you decide to end the subscription. However, to add new data or receive new emails you will have to clear up the storage and bring the amount of space your account uses to below 15GB.
There are three ways in which you can free up space on your Google account:
- Delete files by size in Google Drive
- From your drive log in to your Google account
- There it will list all your files in descending order, in terms of space occupied.
- Permanently delete the files you do not require anymore.
- Delete mails
- Head over to Gmail.com and log in to your Google account.
- In the Search bar, type “has: attachment larger:10M”
- This will bring up all emails with attachments of over 10MB in size.
- Select emails you do not need and tap on the delete button.
- Now head to the Trash and tap on the empty trash button to free up space in your account.
- Now head over to the Spam folder from the left navigation bar.
- Now click on the Delete all spam messages now, and then confirm.
- Convert Google photos
- Head over to Google photos on a PC.
- Log in to your Google account.
- Change the upload quality from Original to High Quality.
- Google will ask you if you want to recover your storage, which will convert your earlier uploads to High Quality and help you save up on space.
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